All features in Schema
A complete overview of scheduling, planning, analysis, integration and administration features.
Overview and personal workspace
Functions
- Organization and plan overview
- Active plan and plan status
- Organizations and school units
- Customizable workspace
- Keyboard shortcuts
Scheduling and schedule editing
Explore Schedule AIFunctions
- Schedule overview
- Manual schedule editor
- Automatic scheduling
- Parking of schedule events
- Fixing schedule events
- Linked schedule events
- Schema graph
- Examination of schedule
- Printing and printing materials
From the basis to the finished scheme
- Select organization and current plan or schedule division
- Import or register personnel, groups, activities and premises
- Define timeframes, days, periods, locked times and resource rules
- Start automatic scheduling or place events manually
- Review the schedule in schedule, graph, and analysis views
- Fix alerts, park or fix events as needed
- Follow up working hours, room occupancy and teaching hours
- Print or publish the finished schedule
Schedule basis and placement conditions
Functions
- Activities and schedule events
- Time frames and days allowed
- Locked and prohibited times
- Preferred time
- Lesson length and length variation
- Breaks and minimum breaks
- Periods and time blocks
- Link between activities and resources
- Default values for schedule documents
- Leave, study days and other holidays
- Schedule periods
- Block diagram
- Advanced schedule settings
Resources and teaching structure
Functions
- Staff and teachers
- Groups, classes and members
- Premises and booking rules
- Syllabus, activity types and subjects
- Study plans
- Program and educational structure
Tables and data care
Work flow
Select resource table and check that the correct columns are enabled.
Find the relevant lines and select one or more entries.
Edit individual fields or use bulk editing for common values.
Review differences, conflicts, and any inherited values.
Accept or reject staged changes row by row.
Track the impact in schedule, analysis and report views.
Common features
- Search and custom filtering
- Column selection and column order
- Row selection and mass editing
- Prepared changes
- Create, copy and delete
- Comments and threads
- Inheritance and Override
Tables
- Courses
- Schedule events
- Groups and classes
- Teachers and staff
- Premises
- People and students
Courses · editable fields
- Course name
- External or public IDs
- Subject
- Syllabus
- Groups
- Persons or participants
- Teacher
- Permitted premises
- Schedule events
- Linked events
- Planned teaching time
- Permitted length variation
- Permitted days of the week
- Time interval
- Period
- Locked times
- Minimum break or margin
- Center of Placement
- Paint
- Tags
Courses · read-only fields
- Created
- Source
Schedule events · editable fields
- External or public IDs
- Course connection
- Subject override
- Preferred length
- Length variation
- Groups
- Individual participants
- Teacher
- Premises
- Allowed days
- Time interval
- Period
- Locked times
- Minimum break or margin
- Center of Placement
- Linked events
- Paint
- Tags
Schedule events · read-only fields
- Time
- Created
- Source
Groups and classes · editable fields
- Group category
- Group name
- External or public IDs
- Members
- Parent groups
- Lunch
- Available days
- Overall time interval
- Time interval
- Locked times
- Minimum break
- Maximum schedule span
- Tags
Groups and classes · read-only fields
- Created
- Source
Faculty and staff · editable fields
- Display name
- External or public IDs
- Signature
- Lunch
- Available days
- Basic working time range
- Detailed time intervals
- Locked times
- Minimum break
- Maximum schedule span
- Planned scheduled working hours
- Complementary times
- Tags
Teachers and staff · read-only fields
- Role
- Created
- Source
Premises · editable fields
- Local name
- External or public IDs
- Available days
- Locked times
- Minimum time margin
- Maximum capacity
- Tags
Premises · read-only fields
- Created
- Source
People and students · editable fields
- First name
- Surname
- Display name
- External or public IDs
- Group
- Gender or gender category
- Social security number
- Email address
- Tags
People and students · read-only fields
- Created
- Source
Long-term planning
Work flow
Create or select a plan
Define periods and plan structure
Work with allocations and cost bases
Validate the plan's data and follow the plan's progress
Use the results of the plan as a basis for scheduling
Functions
- Plans and plan versions
- Period planning
- Plan structure
- Allocations
- Cost follow-up in plan
- Validation and warnings in plan
- Step-by-step start-up of plan
Analysis, alerts and follow-up
Work flow
Select report and define week, period, resource or topic.
Choose duration format, level of detail, grouping dimension and thresholds.
Check calculated measurements against current schedule and calendar exceptions.
Sort and open affected resources to find the cause of the deviation.
Print the report or export to Excel when the results are to be shared.
Document the report's filter and creation time in the follow-up document.
Functions
- Continuous substrate analysis
- Schedule alerts and conflict analysis
- Day and scope statistics
- Service Assignments
- Guaranteed teaching time
- Working time analysis
- Local occupancy
- Lunch and break load
- Statistics Sweden related statistics view
- Absence analysis
- Planning and usage follow-up
- Common features of report views
Functions
- Conversational schedule assistant
- AI search and explanation
- AI-powered analysis and placement support
- AI-prepared schedule changes
- AI support for exceptions
Functions
- Substitute planning
- Absence note
- Timeline for temporary work
- Heatmap for substitute needs
- Settings for substitution work
Integration and synchronization
Work flow
Configure connection to external school system
Select import or outbound synchronization
Run synchronization manually or according to automatic configuration
Check results in history and debug views
Review updated schedule documents and any warnings
Functions
- Import from external school systems
- Manual synchronization
- Automatic synchronization
- Outbound integrations and API access
- Sync history
- Advanced integration debugging
- Configured system integrations
- SS 12000-oriented information management
Publishing, viewing and sharing
Functions
- Public schedule display
- Configuration of public display
- Print from public view
- Public activation and privacy control
Account, security and help
Functions
- Account management
- Password change and security settings
- Notifications
- Language support
- Guides and support
Organizational administration
Functions
- User management
- Eligibility Policies
- Organization-specific configuration
- Follow-up of planning use
Roles and access
- Scheduler
- Organization administrator
- Teachers and staff
- System administrator
- Integration partner
- Access and control
Technical system administration
Functions
- Global organization and divisional management
- Global user administration
- Partner management
- Background jobs and runs
- API Users and Service Accounts
- System, application and API logs
- Algorithm logs
- API and system statistics
- Backup
- Cache management
- Management of languages and translations
- Vector database
Partner and API Access
Open SS 12000Functions
- The partner's organizations
- Partner Schedule Divisions
- Partner User